Implementation of reporting

• Tracking tools
• Budget monitoring file
• Budget Tracking File

• Reporting procedure
• Visitor payments
• Exhibitor payments
• Sponsor payments

Monitoring and reporting

• Weekly reception of the event budget for the follow-up
• Daily monitoring of payments and alert of non-compliance with the event budget
• Monthly reconciliation of operations and cash flow statement
• Monthly reconciliation of supplier invoices / budget / payments
• Monthly reconciliation of participants (Visitors/sponsors/exhibitors) collection
• Monthly bank reconciliation

Collection of VAT

When the client is collecting revenues from the participants, it must also collect the relevant Tax. BC&A discharged the client with the administration of the VAT and reports and remits the incoming VAT to the relevant authorities.

Final reporting

The organization of the congress and its good running are essential. But knowing how to analyze it and to present its balance sheet is no less important. 

At the end of the conference, BC&A provides the Association with:

a.   The balance of the event concerning the following points

• Was the budget respected?
• Have the expected sales been made?
• Did the revenue cover the expenses?

b.  The outcome of the event (profit/deficit)

• Is there a profit? A deficit?

c.   The Cash flow status

• Before VAT recovery
• After recovery of VAT

VAT recovery

Recovery of the VAT billed by the suppliers of the country where the Event is organized, from the relevant tax authorities and provision of the Client with records of such recovery.

• These funds fully integrate the revenues of the event.